The University of Notre Dame Australia Careers

HDR Coordinator, Research Services

Sydney (Broadway) or Fremantle campus

Full-time opportunity, Continuing contract

• Drive the HDR Team’s success by supporting students, supervisors, and staff.
• Join the university that takes a personalised approach to education.
• $102,707 pa (level 6) + 14.5% superannuation (NSW) or
• $91,880 pa (level 6) + 14.5% superannuation (WA)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office

The Research Services aims to develop and maintain a vibrant research culture which stimulates high quality translational research and makes a positive difference to our communities, particularly those most in need. The HDR Coordinator supports the coordination, and delivery of day-to-day administrative support for the Higher Degree by Research (HDR) Team. The position reports to the HDR Lead.

About the role

The HDR Coordinator is responsible for coordinating and delivering day-to-day administrative support for the Higher Degree by Research (HDR) Team. This role also provides administrative assistance to HDR students, academic staff, and academic supervisors.

Key Responsibilities

• Support the HDR student lifecycle, including admission, progression, examination, and completion, in line with University policies
• Assist HDR students and supervisors with timely advice, thesis examinations, scholarships, and supervisor registration.
• Investigate, report, and recommend improvements to HDR support services.
• Provide support to HDR students and supervisors with accurate and timely advice and assistance, ensuring that the resolution of matters are escalated appropriately in accordance with procedures.
• Coordinate and support Research Services projects to meet operational and strategic goals.
• Contribute to process improvements and share knowledge to enhance services.

Qualifications, skills & experience

• Degree in a relevant discipline with several years of relevant work experience, or an equivalent combination of education, training, and experience.
• Administration experience, preferably within a tertiary institution, research institute, or similar organisation.
• Proven experience providing high-quality administration support and advice on HDR-related matters.
• Strong skills in planning and setting objectives, effectively managing time and resources to achieve results.
• Deliver excellent customer service, managing stakeholder relationships and expectations in line with University policies.
• Ability to build rapport and maintain positive working relationships with diverse stakeholders.
• Demonstrated ability to investigate, identify and analyse key issues and propose practical solutions.

Benefits

• Generous training and development opportunities.
• Friendly and collaborative working environment.
• Discounted study at the University.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 16 March 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Marcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.